SOLUTIONS | coworking space
The all-in-one platform for thriving coworking spaces.
Zapfloor helps you create a smooth member experience and streamline your daily operations such as community engagement, bookings, billing, and analytics in one single app.
TRUSTED BY LEADING WORKSPACE OPERATORS
built for coworking operators
We help you achieve your goals.
Everything youneed to run a high-performing coworking space, and keep the members who make it great.
A community that sticks together
Built-in communication tools, community boards, and event management make it easy for members to connect, and give them a reason to keep coming back.
High occupancy rates
Smart booking systems for desks and meeting rooms optimise space utilisation and ensure your coworking area stays active and revenue-generating, day after day.
A smooth building experience
Real-time analytics and automated processes remove the friction from daily operations, so both you and your members enjoy a hassle-free experience.
Adapts to your needs
Zapfloor is designed to fit your space, not the other way around. Customise features and services as your business evolves, without switching platforms.
FEATURES
Everything in one platform.
Zapfloor's multi-tenant suite covers every operational need. Pick the modules you need now, and add more as you grow.
Desk booking
Interactive floor plan with real-time availability
Book next to colleagues across zones and floors
Insights into desk usage across your building
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Meeting room booking
Flexible pricing for internal and external users
Customisable layouts, capacity, and scheduling rules
Marketplace add-ons (catering, equipment) baked in
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Advanced analytics
360°C view of space usage, peak hours, and occupancy
Pre-built and fully customisable dashboards
Predictive insights and member retention tracking
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Digital helpdesk
Report incidents in just three clicks
Track, filter, and resolve with automatic updates
Integrates with third-party ticketing systems
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Community engagement
Community boards for announcements and updates
Set up and manage events for your tenants
Broadcasting tools to reach members instantly
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Online payments
Multiple payment methodes in one place
Track payments and send structured reminders
Overdue fees handles automatically
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Lead management
Full pipeline visibility from lead to contract
Create, assign, and track deals in Zapfloor
In-depth reporting on your sales efforts
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Contracting & subscriptions
Digital contract signage and authentication
Customisable contracts with service subscriptions
Automated indexation and renewal flows
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Order & billing system
Automate fixed and variable cost invoicing
Track expected revenue and payments statuses
Integrates with your accounting software
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Visitor management
White-label lobby tablet for self-check-in
Real-time host notifications on arrival
Parcel and delivery tracking included
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CRM
Manage your full customer and user base
Allocate credits, discounts, and memberships
Revenue dashboards and reporting built in
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CUSTOMER STORIES
Don't take our word for it.
Flexible workspaces across Europe trust Zapfloor to run their day-to-day operations.
“Zapfloor's comprehensive suite of features has empowered EDGE to optimise its space utilisation effectively. Through advanced reservation systems, real-time occupancy tracking, and seamless communication tools, Zapfloor ensures that every square foot of the building is utilised efficiently. This not only maximises the potential of the workspace but also reduces unnecessary waste.”
"Zapfloor has completely transformed how we manage our coworking space, boosting our operational efficiency. With their software, we have gained a comprehensive view of our community, enabling us to streamline administrative tasks and save valuable time."
The Brain Embassy
Paulien Derden
“At Wintercircus, our startup campus and meeting rooms demanded top notch space management. Zapfloor helped bring our vision to life with their flexible, technically adept team. Their custom app enables intuitive meeting room booking, providing seamless visitor experiences. Thanks to zapfloor’s great support and commitment, over 800 members now benefit daily.”
Wintercircus
Louis Jonckheere
Why zapfloor
More than software. A long-term partner.
Advanced customer support
Our dedicated support team is always ready to assist you, ensuring you get the most out of our platform.
In-depth integrations
Zapfloor smoothly integrates with your existing tools and systems, making it easy to manage your operations without disruption.
We adapt to your building
Unlike other solutions, Zapfloor is flexible and customisable, designed to fit your specific space and needs.
Long-term partnership approach
We believe in building lasting relationships with our clients, providing ongoing support and updates to ensure your success.
See Zapfloor in action, tailored to your workspace.
One of our specialists will walk you through the exact modules your building needs.
"Zapfloor has completely transformed how we manage our coworking space, boosting our operational efficiency."
Paulien Derden - BrainEmbassy Antwerp
