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TRUSTED BY LEADING WORKSPACE OPERATORS
Everything you need to run your meeting rooms smoothly.
From pricing to permissions, here's how Zapfloor makes booking effortless.
Revenue-driven pricing
Set tailored pricing per tenant type, tiered rates based on booking duration, and fixed prices for internal vs. external users. Cap external reservations to protext availability.
Customisable room details
Easily manage and update room capacity, size, layout options, and equipment lists. Tenant always know exactly what they're booking.
Flexible scheduling
Set business hours, define booking windows, and control when reservations can be edited or cancelled. You decide how and when every room is used.
Operator overrides
Operators stay in full control with the ability to override standard booking rules (business hours, pricing, or access restrictions) whenever needed.
Advanced reservation settings
Enable credit-based payments, set minimum attendee requirements, and define maximum free hours per month.
Marketplace add-ons
Let tenants self-serve catering, beverages, or equipment add-ons directly within the booking flow.
🕑 SCHEDULING
Scheduling that fits your building.
Every building is different. Zapfloor lets you configure exactly when rooms are available, how far in advance tenants can book, and what happens when they need to cancel.
Define business hours per room, per floor, or per location
Set booking windows: how far ahead can tenants book
Configurable cancellation and edit policies
Operator overrides for ad-hoc exceptions
👥 ACCESS CONTROL
Control who books what, and when.
Open certain rooms to external guests to drive extra revenue. Restrict others to specific tenants only. Zapfloor gives you fine-grained control over who can access every space in your building.
Allow external bookings per room to generate revenue
Restrict rooms to specific tenants or groups
Set a cap on external reservation capacity
Manage guest access without manual approval flows
🛒 MARKETPLACE
Upsell without the overhead.
A self-service store baked directly into the booking flow. Tenants can add catering, beverages, AV equipment, or any other product or service you offer.
Offer products and services within the booking experience
Catering, beverages, and equipment as standard categories
Fully managed by your team. Add or remove items any time
Additional revenue with zero extra work for operators
Built for operators. Loved by tenants.
Zapfloor's meeting room module is designed to make your building run better for everyone in it.
Happier tenants, higher retention
Clear pricing, customisable layouts, and frictionless booking ensure tenants have a smooth experience every time.
Revenue optimisation
Flexible pricing options, external reservation controls, and built-in marketplace upsells turn underused rooms into a steady revenue stream.
Efficient management
From business hours to temporary reservations, Zapfloor gives your team all the tools to run meeting rooms without the manual back-and-forth.
Grows with your portfolio
Whether you manage one building, or twenty, Zapfloor's meeting room module scales to fit.
Other features you might like.
See Zapfloor in action, tailored to your workspace.
One of our specialists will walk you through the exact modules your building needs.
69K+
verified users
95%
retention rate
4.5
app store rating
"Zapfloor has completely transformed how we manage our coworking space, boosting our operational efficiency."
Paulien Derden - BrainEmbassy Antwerp
