Let clients, members and tenants thrive in the Advanced World of Work™

Zapfloor enables you to run a serviced office or coworking space that’s fully ready for the Advanced World of Work™. It’s workspace management software that takes the experience of your members, clients, and tenants to the next level. This way, you can offer them a serviced workspace that leads to more satisfaction, collaboration, and well-being. In parallel, you’ll be able to manage your locations in the most efficient manner from one central, performant platform.

 

Find out how

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Stand out with the best serviced workspaces

As the market of serviced offices, coworking spaces and multi-tenant environments is becoming increasingly competitive, your workspace management software will be key in making you stand out and offer real value to your clients, members and tenants. With zapfloor, you offer a better office experience, enabling everyone to focus on what truly matters: collaboration, inspiration and innovation.

 

Collaborations in an inspired and productive community

Zapfloor can be fully tailored to the experience you want to offer in your serviced office or coworking space. Your members, clients and tenants will be able to realize their full professional potential, leading to better results, fresh insights, fruitful collaborations and – ultimately – real satisfaction about their workspace.

Zapfloor enables your clients, members, and tenants to:

 

 

Invite & Connect

 

  • Stay connected with colleagues and contacts for higher community engagement. Your members, clients and tenants can see what happens at the office and engage with relevant events and content.
  • Invite and receive visitors to optimize collaborations and transactions. Thanks to our online booking system, it’s easy to invite and announce visitors. By using the visitor app, each visitor can also smoothly check in and out.

 

Book & Meet

 

  • Book the flex desk they need at any given moment. Whichever desk they prefer: thanks to our online booking system and integrated floor plan, it’s booked in no time.
  • Book meeting rooms thanks to an intuitive booking system. Your members, clients and tenants can simply book by using our smooth Outlook or G Suite integration, or via the zapfloor app.

 

Organize & Resolve

 

  • View and pay invoices for swift transactions. Members, clients and tenants can quickly look into their bills and ensure smooth and timely payments. They can pay their invoices via online payment tools or by bank transfer. There are countless payment options: wire transfer, SEPA direct debit, PayPal, Stripe, Mollie, Reepay, Twikey and more.
  • Report issues with an intuitive issue reporting tool. No need for lengthy email conversations or reminders. Users can even get notifications on the status of their reported issues.
  • Find answers to their questions thanks to an extensive FAQ, which gives a broad overview of relevant information.

 

Measuring and monitoring for continuous service improvement

When you run a coworking space, serviced office or multi-tenant environment, you know that the growth and sustainability of your operations largely depend on the service level you provide at any given moment. Thanks to an advanced dashboard, you keep a 360° overview of workspace activities and evolutions, enabling you to efficiently manage all your locations from one central platform and continuously optimize your services.

Zapfloor enables you to:

 

 

Manage contracts & Billing

 

  • Manage contracts from one central location. Benefit from numerous handy and effective functions: configuration of your own contract templates, automatic indexation of your contracts, auto-renewal of contracts and more.
  • Use powerful billing and order management tools to streamline your business. Generate your invoices with the press of a button, or automate the process and combine variable and fixed costs in one monthly invoice. View open orders, payment updates, and more.
  • Allocate credits to members. These credits can be used to book flex desks, meeting rooms, or other accommodations.
  • Look up and manage external clients, members and tenants. Rapidly find information on relevant groups or individuals.

 

Communicate & Connect

 

  • Communicate with your clients, members and tenants. Send relevant broadcasts to whom they apply. Create news feeds and set up community boards.
  • Connect members, clients and tenants for fruitful collaborations and stronger networks. Add value by enabling them to meet, team up and work together.
  • Set up community events with a smart event tool. Strengthen collaborations and boost engagement through every event.
  • Boost your sales and marketing with our lead management system, transforming your website into a real revenue generator. View and update contacts, manage deals, send out quotes, and much more.
  • Maintain customer relationships with our CRM features. Add customers and contacts, manage billing information and more.

 

Measure & Improve

 

  • Swiftly navigate between different locations. Customize different dashboards and link features across workspaces.
  • Get reporting on space occupancies to know who is using your workspaces and control the capacity of various locations.
  • Benefit from tailored reporting setups. Standard reporting is provided to every customer, but if needed reporting can be completely tailored to your needs. Reporting possibilities include locations, turnover, meeting room insights, desk booking insights, occupancy rates, detailed turnover analysis per product, and more.
  • Solve reported incidents for better community management. Give your members, clients and tenants the feeling that they are listened to, thanks to quick responses to complaints and inquiries.
  • Make data-driven improvements thanks to multi-location-enabled analytics and reporting. It’s the ideal way to get a better understanding of your business.

 

Organize & Integrate

 

  • Provide access to your facilities via your website or app. When booking via the website, external users don't even need an account to start the booking process for flex desks or meeting rooms.
  • Manage meeting room bookings. Offer meeting rooms according to prices and conditions that depend on the type of contract. When meeting rooms are booked online, an invoice is sent immediately. This can also be done via integrations of tools like Google Calender or Outlook.
  • Manage desk bookings. You can offer desks to your members, in line with their specific contracts. When booking a meeting room online, they immediately receive an invoice.
  • Track and announce visitors for more insight into workspace occupancy. Thanks to your visitor management tools, you can see who is visiting which workspace and many other details.
  • Benefit from smooth integrations to have a workspace management platform that is fully tailored to the specific activities of your serviced office, coworking space or multi-tenant environment. Discover the wide range of tools we can flawlessly integrate into your customized zapfloor suite.

Ready to implement our workspace solutions?

Book a demo with one of our workspace experts and discover what our zapfloor suite can offer you.



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Ready for the next step?

Zapfloor offer a great workspace experience for teams, tenants, visitors, and operators. We support you in moving forward. Ready to boost your workspace? Request your demo today by filling in the form.