On May 20th, 2021, our very own Kitty Bons sat down with SALTO Systems’ Christian Schmitz (LinkedIn) and Alexander Rosdorff (LinkedIn) to discuss a ‘new’ and exciting workspace model in the corporate world: corpoworking.
They discussed a lot of insightful topics, but what it all came down to was:
- What is corpoworking and why is it on the rise?
- How to incorporate corpoworking?
- Access management and how it plays a crucial role
- Does corpoworking have a future in corporate environments?
Read on to find out! I wrote a recap of the entire webinar episode down below.
A NEW WORKPLACE MODEL
In short, it’s a solution to a problem. Studies show that 73% of employees who had to work from home during the pandemic, want to retain the option to at least work from home part of the time. Even after things return to normal.
On the other hand, employees have also felt more isolated and exhausted due to constant working from home. Other big factors include concentration and collaboration. Both being harder to maintain from the confines of your home. A mix between WFH (work from home) and working on-premise, seems like the logical solution
Big corporates have experienced many benefits to partial remote work as well. Reduced costs being a big one. But partial remote working does introduce new problems. For example; what to do with unoccupied office space and how to tackle employees’ networking needs?
Corpoworking environments are corporate offices that have adopted a coworking-like design. They allow employees to book their workspace exactly when and where they need it.
A corpoworking environment doesn’t have to encompass the entire office. It can be a dedicated floor, wing, or even just a couple of rooms. The idea is to give employees all the benefits of coworking, without needing external parties and while retaining all the data on your office usage.
- Strengthen your company community and culture
- Attract new hires
- Allow for more flexibility
- Easily allow partners and visitors to book desks or meeting rooms
- Possibility to monetize and rent out spaces
HOW TO INCORPORATE CORPOWORKING?
DEFINE WHO YOUR USERBASE IS GOING TO BE
Whether it are your own employees or paying tenants, you need to have a clear idea of who will be using your corpoworking space. What their profiles and needs are like, will ultimately decide how you will need to divide your spaces. For example; some employees or tenants might require a specific computer setup, while others might need a dedicated room for creative breakout sessions.
One advantage corporates have, is that they already know their employees. They know their needs and profiles. Still, it makes sense to check whether your data holds up before investing in these infrastructural changes.
KEY ASPECTS TO THINK OF
There are a lot of things to take into account when repurposing traditional office space into a corpoworking space.
- Member wellbeing/ engagement: how easy is it for members to book and interact with your spaces? Which technologies or services are you offering (think of touchless interfaces, digital locks, single sign-on, smart sensors, etc.)?
- Max. occupancy: carefully calculate what your maximum capacity is and adjust booking capabilities accordingly. Double bookings should be easily preventable.
- Monitoring use: make sure you have a system in place to monitor how your spaces are being used. This is data that can be crucial in order to make targeted improvements to your corpoworking environment.
WAYS TO DIVIDE YOUR OFFICE SPACE
The way you divide up your space depends entirely on your intended userbase. However, we’ve listed a few examples for you.
- Private rooms or booths for video calls
- Communal spaces
- Dedicated Desks / Hot desks / Open seating
- Collaboration zones
- Working islands or zones
DYNAMIC ACCESS GROUPS
Not every employee needs to access the same infrastructure. As the name suggests, dynamic access groups allow you to distinguish between different groups of employees and grant access to relevant locks accordingly.
Aside from lock access, you can also grant booking rights on timeslots and schedules. For example; team marketing is only allowed to book on Wednesdays and Thursdays, whereas team accountancy can come in on Mondays and Tuesdays.
The main goal of an access control system is to keep property safe in a smarter way. A good access control system will make sure you’re protected from unlawful entree by people, be it intended or unintended.
But of course, safety goes beyond only protecting you against unlawful entree. Point in case: In recent times, the pandemic required us to have certain restrictions in place, such as a hard limit on the amount of people allowed in one room. An access control system will help you with that as well.
The main goal of an access control system is to keep property safe in a smarter way.
This is a rather specific functionality that is facilitated by the integration between SALTO KS and zapfloor. What it does, is offering lock access to a user based on exactly which locks they need to access (and are allowed to). Regardless of who is the actual owner of these individual locks.
So for example, a corporate is located on the third, fourth, and fifth floor of a larger building. They recently installed corpoworking offices on the third floor. The front door and elevators are owned and operated by the landlord. Employee “A” from this corporate needs to get to the corpoworking offices.
With multi-site functionality, a smart system will grant employee “A” access to the front door and the elevator (which will be able to go up to the third floor). See below for an illustration.
For more on access management, head on over to the guest speakers of this webinar, SALTO KS.
THE FUTURE OF CORPORATE OFFICES
The future of corporate offices is hybrid and flexible. Numerous surveys over the past year have shown that employees no longer want to work from the same space every day. They have learned that working remotely part of the time is not only a sustainable way of working, it is a more efficient way than the previous model.
Real estate knowledge hub CBRE states that the future of the office is Hubs & Spoke 2.0. What that means is no longer having employees work at a single giant headquarters. Instead having them work at either a central office, at any of multiple smaller regional offices (also called ‘satellite offices’), at coworking spaces, or even from home.
The office will need to adapt in order to meet the needs of modern employees. If working from home becomes a viable alternative to working at the office, there needs to be a compelling reason in order for them to come back. A survey done by PWG, concludes that 87% of employees find that their most important need for offices is building relationships and collaborating. This is where corpoworking shines.
This is where our speakers ended the presentation and went into a round of Q&A. If you want to learn more on corpoworking, make sure to check out the episode for yourself.
If you’re looking for a more tailored deep-dive on how corpoworking might benefit your corporation, book a call with one of our platform experts. They’ll be happy to be of assistance.